GST - How to Generate E-Way Bill on Portal?

The e-way bill (EWB) portal provides a seamless gateway to generate e-way bills (single and consolidated options), change vehicle number on the already generated EWB and cancel generated EWBs and many more…

E-way bills can be generated by either of two methods:     

1. On the Web
2. Via SMS

This topic covers the step-by-step process of generating the e-way bills on the E-way bill portal (web-based).

There are some pre-requisites for generating an e-way bill (for any method of generation):

1. Registration on the EWB portal
2. The Invoice/ Bill/Challan related to the consignment of goods must be in hand.
3. If transport is by road – Transporter ID or the Vehicle number.
4. If transport is by rail, air, or ship – Transporter ID, Transport document number, and date on the document.

Here is a step by step Guide to Generate E-Way Bill online:

Step 1: Login to e-way bill system.

Enter the Username, password and Captcha code, Click on ‘Login’              

 Step 2: Click on ‘Generate new’ under ‘E-waybill’ option appearing on the left-hand side of the dashboard.

Step 3: Enter the following fields on the screen that appears:

1) Transaction Type:

Select ‘Outward’ if you are a supplier of consignment

Select ‘Inward’ if you are a recipient of consignment.

2)  Sub-type: Select the relevant sub-type applicable to you:

If transaction type selected is Outward, following subtypes appear:                                                  

If transaction type selected is Inward, following subtypes appear:

Note: SKD/CKD- Semi knocked down condition/ Complete knocked down condition

3) Document type: Select either of Invoice / Bill/ challan/ credit note/ Bill of entry or others if not listed                                                                                                        

4) Document No. : Enter the document/invoice number                                               

5) Document Date: Select the date of Invoice or challan or Document.

Note: The system will not allow the user to enter the future date.

6) From/ To: Depending on whether you are a supplier or a recipient, enter the To / From section details.

Note: If the supplier/client is unregistered, then mention ‘URP’ in the field GSTIN, indicating that the supplier/client is an ‘Unregistered Person’.                                                                 

7) Item Details: Add the details of the consignment (HSN code-wise) in this section:

1. Product name
2. Description
3. HSN Code
4. Quantity,
5. Unit,
6. Value/Taxable value
7. Tax rates of CGST and SGST or IGST (in %)
8. 
   
9. 
   
10. Tax rate of Cess, if any charged (in %)           
    
    Note: On the implementation of E-way bills, based on the details entered here, corresponding entries can also be auto-populated in the respective GST Return while filing on GST portal.                                                                                                          
    8) Transporter details: The mode of transport (Road/rail/ship/air) and the approximate distance covered (in KM) needs to be compulsorily mentioned in this part.
    Apart from above, either of the details can be mentioned:
    1. Transporter name, transporter ID, transporter Doc. No. & Date.
    OR
    2. Vehicle number in which consignment is being transported.
    Format: AB12AB1234 or AB12A1234 or AB121234 or ABC1234                                                                

    

    Note: For products, clients/customers, suppliers, and transporters that are used regularly, first update the ‘My masters’ section also available on the login dashboard and then proceed. 

    Step 4: Click on ‘Submit’. The system validates data entered and throws up an error if any.

    Otherwise, your request is processed and the e-way bill in Form EWB-01 form with a unique 12 digit number is generated.

    The e-way bill generated looks like this:

    

    Print and carry the e-way bill for transporting the goods in the selected mode of transport and the selected conveyance.

    You can print the e-way bill anytime as follows:

    Step-1: Click on ‘Print EWB’ sub-option under ‘e-Waybill’ option

    

    Step-2: Enter the relevant e-way bill number -12 digit number and click on ‘Go’

    

    Step-3: Click on ‘Print’ or ‘detailed print’ button on the EWB that appears: