Electronic Cash Ledger
1. What is the Electronic Cash Ledger?
The Electronic Cash Ledger contains a summary
of all the deposits/payments made by a taxpayer. In the ledger, information is
kept minor head-wise for each major head. For convenience of user, the ledger
is displayed major head-wise i.e., IGST, CGST, SGST/UTGST, and CESS. Each major
head is divided into five minor heads: Tax, Interest, Penalty, Fee, and Others.
It can be accessed under the post-login mode on the GST portal under Services
> Ledgers > Electronic Cash Ledger
Electronic Cash Ledger is an account of the
taxpayer maintained by GST system reflecting the cash deposits in recognized
Banks and payments of taxes and other dues made by the taxpayer. The Tax
Deducted at Source (TDS) and Tax Collected at Source (TCS) are also accounted
for in the Electronic Cash Ledger as cash deposits of the taxpayer.
A registered taxpayer can make cash deposits
in the recognized Banks through the prescribed modes to the Electronic Cash
Ledger using any of the Online or Offline modes permitted by the GST Portal.
The Cash deposits can be used for making payment(s) like tax liability,
interest, penalties, fee, and others.
The Electronic Cash Ledger has four Major
Heads IGST, CGST, SGST/UTGST, and CESS. Each of these Major Heads have the five
following Minor Heads:
1. Tax
2. Interest
3. Penalty
4. Fee
5. Others
When a taxpayer creates a Challan, the
taxpayer chooses the amounts to be added to each Minor Head within Each Major
Head. Once the payment against the Challan is made successfully and the CIN
communicated to the GST system, the Electronic Cash Ledger gets updated with
the funds under the Major and Minor Heads respectively as per the Challan.
Cross utilization of funds across major or minor heads is NOT possible once
payment is made.
Let us understand this better with an example.
A taxpayer made a cash deposit of INR 1000 to IGST – Tax through net banking.
After successful payment, the Bank reference number communicated by the bank
along with the CIN to the GST system will be reflected in the Electronic Cash
Ledger as reference number. The tax payer can utilise this cash deposit of INR
1000 in the cash ledger to make payment ONLY of the IGST – Tax liability by
debiting the Cash Ledger.
2. Where is the Electronic Cash Ledger
maintained?
Electronic Cash Ledger is maintained on the
GST Portal available at https://www.gst.gov.in/
3. How can a taxpayer view their Electronic
Cash Ledger?
A taxpayer can view their Electronic Cash
Ledger by logging on to the GST Portal available at https://www.gst.gov.in/
4. Can anyone else view my Electronic Cash
Ledger?
Electronic Cash Ledger can only be viewed by
the taxpayers themselves, or their authorized signatories and GST
Practitioner. It can also be viewed by their Jurisdictional Officials (JO).
5. How can a taxpayer view details of transactions
in the Electronic Cash Ledger for a specific period?
To view the details of the transactions, the
taxpayer can view the Electronic Cash Ledger for the required duration. The
option is available on the landing page of the Electronic Cash Ledger. A
maximum of 6 months transactions can be viewed at a time.
6. How can the cash available in the
Electronic Cash Ledger be utilised? Can a taxpayer utilise the amount available
in any minor head of a major head for any other minor head of the same major
head?
The amount available in the Electronic Cash
Ledger can be utilised for payment of any liability for the respective major
and minor heads. For example, liability for the tax under SGST/UTGST can be
settled only from the available amount of cash under SGST/UTGST Major head.
For example, an amount of INR 1000 is
available under minor head ‘tax’ of major head ‘SGST/UTGST’ and the taxpayer
has a liability of INR 200 for minor head ‘interest’ under the same major head
‘SGST/UTGST’. Since, there is no amount available under minor head ‘interest’
under major head “SGST/UTGST”, therefore, interest payment cannot be made from
the amount available under ‘tax’ of the same major head.
7. Is transfer of funds between the major
heads permissible for discharging liabilities?
Amount available under one major head
(SGST/UTGST, CGST, IGST or CESS) cannot be utilised for discharging the
liability under any other major head. For example, amount available in
SGST/UTGST cannot be utilised for discharging liabilities under CGST, IGST, or
CESS and vice versa.
8. Would the amount deposited inadvertently in
the Electronic Cash Ledger remain there?
Yes, any additional
amount deposited inadvertently will remain in the Electronic Cash Ledger and
can be used to discharge liabilities in subsequent tax periods.
Alternatively, the
excess amount deposited in the Electronic Cash Ledger can be claimed as refund
by selecting the relevant option while filing the periodic return or via refund
application.
9. How can a taxpayer check the available
balance in the Electronic Cash Ledger?
A taxpayer can log on
to the GST Portal Portal and navigate to the electronic cash ledger home page
in the following way : Services > Ledgers >
Electronic cash Ledger. The balance is shown on the right hand corner
under the head “Cash balance as on Date:”. A summary of the major head wise
balance is displayed when the cursor is placed on the same. To know the details
of the transaction the taxpayer needs to submit a request for the report by
giving the date range.
10. Can the amount available in cash ledger be
deemed as payment for any liability?
No, unless the
taxpayer makes a debit entry from a cash ledger for a specific liability, the
amount lying in the cash ledger cannot be assigned to any liability.
11. Can a Departmental Officer debit my cash
ledger in lieu of outstanding dues?
Yes, in exceptional
circumstances, especially when the amount of additional demand is not stayed by
the Appellate Authority, Tribunal, or Court, the amount can be debited from
your Electronic Cash Ledger to the extent of the demand.
12. Is it necessary to claim refund of the
excess amount available in the Electronic Cash Ledger?
No, the amount may
continue to remain in the cash ledger and can be utilised for any future
liability.
13. Do the funds in the Electronic Cash Ledger
include my Input Tax Credits (ITC)?
No, Input Tax Credits
is only available in the Electronic Credit Ledger.
14. Do the funds in the Electronic Cash Ledger
include my TDS and TCS Credits? If yes, can I use them to discharge my tax
liabilities?
Yes, all your TDS
& TCS credits, once accepted by you, will reflect in your Electronic Cash
Ledger. You can use these credits to discharge tax liabilities.
15. When will payments made through challans
be reflected in the cash ledger?
|
S.No.
|
Mode of Payment
|
When is the deposit
reflected in the Cash Ledger
|
|
1.
|
Online payment
through net banking in authorized Banks
|
On receipt of CIN
from the bank. It is generally shared by the bank instantly but at times
there may be delay.
|
|
2.
|
OTC payment through
cash and self-bank cheque in authorized banks
|
On receipt of CIN
from the bank. It is generally shared by the bank instantly on receipt of
cash or realization of cheque but at times there may be delay
|
|
3.
|
OTC payment through
other bank cheques of same station in authorized Banks
|
On receipt of CIN
from the bank. In case of cheques Banks are given 90 days’ time period to
share the CIN details
|
|
4.
|
OTC payment through
other outstation bank cheques in authorized Banks
|
On receipt of CIN
from the bank. In case of cheques Banks are given 90 days’ time period to
share the CIN details
|
|
5.
|
Online NEFT/RTGS
payments though non-authorized but recognized Banks
|
As soon as RBI
shares CIN details. Usually can be on the same day.
|
|
6.
|
Over the counter
NEFT/RTGS payments through non-authorized Banks
|
As soon as RBI
shares CIN details. Usually can be on the same day.
|
|
7.
|
Payment through
Credit Card/Debit Card
|
After 24 hours of
Payment. But once amount is debited and Payment Gateway confirms the receipt
of amount, Banks are given 45 days’ time to confirm the payment and cash
ledger will be updated after final confirmation from the bank.
|
On successful payment
CIN is communicated by the Bank to the GST System along with a unique reference
number generated by the banking system which gets captured in the electronic
cash ledger of the taxpayer. The Electronic Cash Ledger gets updated on a
near real time basis.
In case of outstation
cheque in OTC mode, CIN and the bank reference number (BRN) is communicated by
the Bank to GST System when the cheque is realized and amount is credited to
the Government account from the taxpayers account.
On receipt of the CIN,
the Cash Ledger gets updated on a near real time basis.
16. What should a taxpayer do if his payments
through challan are not reflected in the cash ledger?
The taxpayer should
raise a grievance on the GST Portal 24 hours after the successful payment
communication is made by the Bank to the Taxpayer using the GST PMT-06 form.
17. What should a taxpayer do if the displayed
figures in the cash ledger appear erroneous to him?
The taxpayer can raise
a grievance on the GST Portal using the GST PMT-04 form.
How
can I view the Electronic Cash Ledger?
The
Electronic Cash Ledger contains a summary of all the deposits made by a
taxpayer. In the ledger, information is displayed major head-wise i.e., IGST,
CGST, SGST/UTGST and CESS. Each major head is further divided into five minor
heads: Tax, Interest, Penalty, Fee and Others.
To view
the Electronic Cash Ledger, perform the following steps:
1.
Access the https://www.gst.gov.in/ URL. The GST
Home page is displayed.
2.
Login to the GST Portal with valid credentials.
3.
Click the Services >
Ledgers > Electronic Cash Ledger command.
4. The Electronic Cash Ledger page is displayed. Under the Cash
Balance as on date column, the cash balance is displayed.
Note: You
can click the link for the amount displayed under Cash Balance as
on date to view the summary of the Cash Balance.
5.
Click the Electronic Cash Ledger link.
6.
Select the "From" and "To" date using the
calendar to select the period for which you want to view the Electronic Cash
Ledger.
7.
Click the GO button.
Note: You
can view the Electronic Cash Ledger for a maximum period of six months only.
The
Electronic Cash Ledger – Details are displayed.
Note:
·
Click the SAVE AS PDF button to save the
Electronic Cash Ledger in the pdf format.
·
Click the SAVE AS EXCEL button to save the
Electronic Cash Ledger in the excel format.
You can
click the amount displayed under any of the Major Heads to view the Minor Heads
details.
The
pop-up window appears with the respective Minor Head details of the selected
Major Head, as shown in the screen.
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